Copilot’s Share response link includes the prompt that produced the answer. Read both before sending it to a colleague. Use Share chat only when they need the full conversation.
Steps follow Microsoft’s sharing documentation for work or school accounts, checked 8 September 2026. The supplier email example is made up, and your organisation’s settings may change what appears.
Choose what your colleague actually needs
If a colleague needs a draft email, send the finished email. A Copilot link earns its place when they also need the prompt, the context or a starting point to develop themselves.
My default would be one response. Share the whole conversation when the earlier questions help someone understand the answer or carry on the work. False starts and unrelated asides usually give them more to wade through.
Before sharing, check two things
First, the audience: anyone in your organisation with the link can sign in and view it. Treat a forwarded link as a possibility.
Second, the text: sharing leaves permissions on referenced Microsoft 365 files and messages unchanged, but the included prompts and answers are visible. Microsoft explains the sharing permissions.
If an answer repeats a confidential figure, the reader can see that figure in the shared text even if they can’t open the source file. Check the text itself before creating a link.
Example: sharing a supplier email
You ask Copilot to draft an email requesting a revised delivery date. Your prompt includes an internal budget ceiling. The finished email looks fine, but sharing that response also exposes its prompt.
In that situation, I’d copy the approved email into the usual work channel. If a colleague needs a reusable prompt, write a clean version without the budget detail. Don’t assume a later request to remove a figure has cleaned up an earlier prompt or the full chat.
The check I’d use before sending
For the accuracy check, use the method in How to check AI output before using it at work.
- Read every prompt and answer you plan to include. Look for internal figures, personal details and text copied from restricted documents.
- Check that the answer itself is sound. A neat summary can still leave out the condition that changes the decision.
- Choose a smaller extract if the recipient needs less context. If the prompt contains information they shouldn’t see, don’t share that prompt.
- Decide where the finished work will live. A chat link can help with a review, but the agreed version should be easy to find afterwards.
Create the link
For one answer: find it, then select More options (...) > Share response > Copy link.
For the whole chat: open it, then select Share > Share chat > Copy link.
Send the link with a clear request, such as “Please check the proposed dates before I send this.” Tell the reader what needs attention.
The share is a snapshot. If a recipient continues it, they work in a separate chat; later edits to your original won’t update their copy. Microsoft’s sharing instructions.
Stop sharing after the review
Open Settings > Data controls > Shared links, find the link and select Stop sharing. Deleting the original conversation also disables its sharing links. Microsoft’s link-management steps.
Stopping a link can’t recall a copy or screenshot someone already saved. Decide what you’re willing to share before sending it.
If Share is missing
Ask IT whether sharing is enabled for your account and content. Organisation policies and sensitivity labels can block it. Don’t move work material into a personal account to get around that restriction.
For admins: Microsoft says sharing is enabled by default. In the Microsoft 365 admin center, open Copilot > Settings > Copilot sharing. The Allow users to share Copilot responses setting controls both response and conversation links. Save any change and allow time for it to take effect.
Turning it off blocks new links. Microsoft says existing recipient copies are unaffected, so it won’t recover content already shared. Microsoft’s admin guidance.